Project Coordinator

Overview
We are seeking a highly organized and detail-oriented Project Coordinator to join our agency team. The Project Coordinator will play a critical role in ensuring the smooth flow of projects through the agency by managing schedules, monitoring progress, and maintaining clear communication across departments. This role requires a proactive individual who can anticipate bottlenecks, facilitate meetings, and keep all stakeholders aligned on timelines and priorities.

Key Responsibilities

• Schedule assignments in the project management software (Workamajig) and update them as needed.
• Actively monitor projects, checking in regularly to ensure deliverables meet agreed-upon deadlines.
• Communicate with account service, creative, and other teams when projects need to be shifted or rescheduled.
• Create detailed project schedules in coordination with account service and creative teams.
• Provide bi-weekly workload reports to reflect the creative team’s accurate availability and capacity.
• Facilitate daily creative staff meetings, following up proactively on any issues raised.
• Lead the weekly full-agency staff meeting and distribute proactive recap emails to ensure alignment.
• Maintain the master agency calendar to include staff PTO, OOO and agency events.
• Reconcile digital campaign expenses on a weekly basis within Workamajig

Qualifications

• Bachelor’s degree required, preferably in Marketing, Communications, Business, or a related field.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills for cross-departmental collaboration.
• Ability to quickly learn and adapt to new project management software and digital tools. 
• Ability to stay calm under pressure and adapt quickly to shifting priorities.

What We Offer

• A fast-paced and rewarding experience, working alongside a great group of motivated professionals
• Flexible, hybrid work schedule
• Awesome Downtown Memphis location with paid parking
• Paid vacation and personal/sick time off
• Paid holidays
• An additional week of paid leave to support a cause you are passionate about through our Fuelanthropic initiative
• Company supplemented medical, dental, and vision insurance plans
• 401(k), with a company match